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Free academy management, now built into Beltchecker
1 month(s) ago • 769 views • 19 replies
WPinkVerifiedPlanet Earth
1 month(s) ago
Just go to your academy profile to get started or see http://www.beltchecker.co[...]-academies for more info!
CBlack belt 1st degreeVerified
4 week(s) ago
How the hell is all that free? You got some Craig Jones money under your bed?
ARBlack beltVerified
3 week(s) ago
This is awesome ! Better than the app we used in our academy !
ESBlack beltVerified
3 week(s) ago
Awesome features, we are giving it a try on out academy. Thanks for releasing this for free.
DBBlack belt 3rd degreeVerified
2 week(s) ago
Is there a support team for this, in case of glitches / errors / bugs / questions?
I teach at Exist Jiu Jitsu Club and we might consider switching to this management software.
I teach at Exist Jiu Jitsu Club and we might consider switching to this management software.
WPinkVerifiedPlanet Earth
2 week(s) ago
Yeah just click the floating "Help?" button in the bottom right side of the screen, there are both step-by-step guides for all features as well as a bug report box.
WPinkVerifiedPlanet Earth
2 week(s) ago
A full chat bot is also connected to both the documentation AND your account, so it can guide you through basically anything. If you need to message support, that's always an option as well, but the help bot is actually quite good :)
GBlue beltVerified
CGBlack belt 4th degreeVerified
CABlack belt 3rd degreeVerified
5 day(s) ago
Anyone fully using the gym management software yet? I’m considering changing from gym desk but would love to hear some feedback from academy owners currently using it.
CGBlack belt 4th degreeVerified
5 day(s) ago
Anyone fully using the gym management software yet? I’m considering changing from gym desk but would love to hear some feedback from academy owners currently using it.
More than 60 academies seem to be using it at this point, so I'm sure someone can chip in here with some experience 🙂
JPBlack belt 4th degreeVerified
5 day(s) ago
Anyone fully using the gym management software yet? I’m considering changing from gym desk but would love to hear some feedback from academy owners currently using it.
Hey Chris! I’m in the process of completely migrating everything to the new beltchecker software. I’m using everything in this app. It’s amazing! I even switched my website over to the beltchecker website attached to the software. I’m also using the clubtv option as well. I love that thing. Overall, it’s a very intuitive software. Once you get comfortable with the navigation and learning where everything is, it’s so far the best software I’ve used to date. And I’ve gone through most of the major ones on the market. The UI is one of my favorite things about the beltchecker software. I’m going to be sitting down with Christian tomorrow about adding more stuff to the software. Any specific questions you have?
CABlack belt 3rd degreeVerified
5 day(s) ago
Hey Chris! I’m in the process of completely migrating everything to the new beltchecker software. I’m using everything in this app. It’s amazing! I even switched my website over to the beltchecker website attached to the software. I’m also using the clubtv option as well. I love that thing. Overall, it’s a very intuitive software. Once you get comfortable with the navigation and learning where everything is, it’s so far the best software I’ve used to date. And I’ve gone through most of the major ones on the market. The UI is one of my favorite things about the beltchecker software. I’m going to be sitting down with Christian tomorrow about adding more stuff to the software. Any specific questions you have?
Thanks for the reply. The program looks great! I am wondering if customers payment information can also be migrated? I would like to keep the membership payments completely uninterrupted, and the processing dates for members to remain the same as well.
JPBlack belt 4th degreeVerified
5 day(s) ago
Thanks for the reply. The program looks great! I am wondering if customers payment information can also be migrated? I would like to keep the membership payments completely uninterrupted, and the processing dates for members to remain the same as well.
Unfortunately, that’s something that has to be done manually. It’s a security thing with the banks. I’ve never came across a software that will migrate the payment information.
WPinkVerifiedPlanet Earth
4 day(s) ago
Met with a group of academy owners today who run their academy on Beltchecker. Here is what we built from that conversation.
"Members ask me to pause every time they get injured or go on holiday."
Members can now pause their own membership in the app. You decide the rules, for example at most one month a year and at least one week at a time. You get a note when someone pauses. Turn it on under Settings.
"I sell water, t-shirts and seminar spots, and I keep track of it on paper."
New: Products. Add a product with a price, and members pay in the app, or at the desk with a QR code. Link a product to a seminar to get a list of who is coming. You can also register cash sales, and export a sales report for your bookkeeping. You keep track of stock yourself.
"I take payments in another system, so the payment reminders are just noise."
Turn on "We take payments outside Beltchecker" under Settings. The payment items disappear from Needs attention, and members are never stopped at the door as "not paid". If you still log payments by hand, "Mark all paid" now clears the whole list in one step.
"My 10 class card ran out after one day."
Fixed. A class card saved without a number of valid days now lasts 90 days, and at the door it says "expired" instead of "used up" when the date has passed. Is a member's card wrong? Open the member and press Edit card to change the last day or the classes left.
"I want to find all my blue belts."
The member list has a belt filter now. The old "Any belt" filter is called "Any promotion status".
"I want the prices higher up on my website."
Drag the sections into the order you want in the website editor. The menu follows the same order.
"Can members pay from their bank account?"
In the USA, yes: turn on ACH Direct Debit in your Stripe account under Payment methods. It costs you less than a card.
Already there, in case you missed it: memberships for some classes only (like No-Gi only, or twice a week), a daily mail about members you haven't seen for a while, and check-in by iPad, QR code, member card or the coach's phone. Every guide is under Help in the app.
Keep the ideas coming: use "Ideas and feedback" in your academy app.
THESE NEW FEATURES WILL BE LIVE LATER TODAY!
"Members ask me to pause every time they get injured or go on holiday."
Members can now pause their own membership in the app. You decide the rules, for example at most one month a year and at least one week at a time. You get a note when someone pauses. Turn it on under Settings.
"I sell water, t-shirts and seminar spots, and I keep track of it on paper."
New: Products. Add a product with a price, and members pay in the app, or at the desk with a QR code. Link a product to a seminar to get a list of who is coming. You can also register cash sales, and export a sales report for your bookkeeping. You keep track of stock yourself.
"I take payments in another system, so the payment reminders are just noise."
Turn on "We take payments outside Beltchecker" under Settings. The payment items disappear from Needs attention, and members are never stopped at the door as "not paid". If you still log payments by hand, "Mark all paid" now clears the whole list in one step.
"My 10 class card ran out after one day."
Fixed. A class card saved without a number of valid days now lasts 90 days, and at the door it says "expired" instead of "used up" when the date has passed. Is a member's card wrong? Open the member and press Edit card to change the last day or the classes left.
"I want to find all my blue belts."
The member list has a belt filter now. The old "Any belt" filter is called "Any promotion status".
"I want the prices higher up on my website."
Drag the sections into the order you want in the website editor. The menu follows the same order.
"Can members pay from their bank account?"
In the USA, yes: turn on ACH Direct Debit in your Stripe account under Payment methods. It costs you less than a card.
Already there, in case you missed it: memberships for some classes only (like No-Gi only, or twice a week), a daily mail about members you haven't seen for a while, and check-in by iPad, QR code, member card or the coach's phone. Every guide is under Help in the app.
Keep the ideas coming: use "Ideas and feedback" in your academy app.
THESE NEW FEATURES WILL BE LIVE LATER TODAY!
IBlack beltVerified
3 day(s) ago
Is there a reason inventory tracking wasn't added to products?
WPinkVerifiedPlanet Earth
3 day(s) ago
Is there a reason inventory tracking wasn't added to products?
A bit out of scope for v1 and we wanted to avoid ending up building a full webshop system before we know if anyone will actually be using this 😄
CABlack belt 3rd degreeVerified
1 day(s) ago
Is it possible to import all my members without notifying anyone? I would like to set the entire system up to see how the profiles look and when I’m ready to switch everything over I would like to already have all the members profiles set up so that it is a smooth transition with no down time.
WPinkVerifiedPlanet Earth
1 day(s) ago
Hi Christopher,
Yes, you can. Importing does not email anyone by itself, as long as you do these two things first:
1. On the import page, untick "Connect them to Beltchecker (one email each)". On your academy it is ticked by default.
2. Under Settings, switch off "Invite new members to Beltchecker" while you set things up.
One thing to watch: if your file has a membership and a "paid until" date that has already passed, that member gets a payment reminder. To avoid this, leave those two columns out for now, or switch off the Payments automation under Automations until you go live.
Imported members do not get the welcome email. You can run the import again later, and people already on your list are updated, not added twice.
When you are ready, the Members page has a button that sends all the invitations at once.
Beltchecker Support
Yes, you can. Importing does not email anyone by itself, as long as you do these two things first:
1. On the import page, untick "Connect them to Beltchecker (one email each)". On your academy it is ticked by default.
2. Under Settings, switch off "Invite new members to Beltchecker" while you set things up.
One thing to watch: if your file has a membership and a "paid until" date that has already passed, that member gets a payment reminder. To avoid this, leave those two columns out for now, or switch off the Payments automation under Automations until you go live.
Imported members do not get the welcome email. You can run the import again later, and people already on your list are updated, not added twice.
When you are ready, the Members page has a button that sends all the invitations at once.
Beltchecker Support
CABlack belt 3rd degreeVerified
1 day(s) ago
Hi Christopher, Yes, you can. Importing does not email anyone by itself, as long as you do these two things first: 1. On the import page, untick "Connect them to Beltchecker (one email each)". On your academy it is ticked by default. 2. Under Settings, switch off "Invite new members to Beltchecker" while you set things up. One thing to watch: if your file has a membership and a "paid until" date that has already passed, that member gets a payment reminder. To avoid this, leave those two columns out for now, or switch off the Payments automation under Automations until you go live. Imported members do not get the welcome email. You can run the import again later, and people already on your list are updated, not added twice. When you are ready, the Members page has a button that sends all the invitations at once. Beltchecker Support
Thank you!
